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Staffing Coordinator, Emergency Care - job post IWK Health Centre

  • IWK Health Centre

  • Halifax, NS

  • Posting Date: Jun 27, 2022

  • Expiry Date: Jul 09, 2022

  • Job ID: 20221

Expired FEATURED SPONSORED Full time Health Care Management

Job Description


Department/Program: Emergency Dept, Children's Health Program
Type of Employment: Permanent Hourly FT (100% FTE)

Req ID: 136546
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $24.9585 - $27.6056/hour
Posting Date: June 23, 2022
Closing Date: July 9, 2022
Start Date: July 2022


IWK Health is an internationally recognized and respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million women, children, youth and families across the Atlantic region. IWK Health is committed to employment equity and the reduction of barriers to employment and career growth. We encourage all who self-identify as Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

Position Summary

Reporting to the Manager of Emergency Care, the Staffing Coordinator provides administrative coordination, scheduling, payroll and staffing support to ensure staffing levels and skills mix meets the demands of the clinical service and to ensure staff compensation is appropriate. He/she uses Health Centre information systems to optimize the efficiency of scheduling/staffing/payroll functions.


Duties include, but are not limited to:

  • Ensuring schedules are created and posted in accordance with the relative Collective Agreements;
  • Preparing master rotations and one time schedules maintaining a proper mix of classifications;
  • Preparing duty lists as needed and monitoring utilization of benefit banks;
  • Monitoring utilization of casual staff;
  • Filling relief assignments according to the collective agreement and accepted practices;
  • Informing Manager of staffing challenges and time available in employee entitlement banks.

Payroll functions may be added at a later date, including:

  • Ensuring compensation is paid in accordance with the collective agreement;
  • Entering adjustments to the schedule, premiums, time cards, and ensuring benefit hours are taken appropriately;
  • Ensuring payroll and time entries are accurately reported with appropriate documentation.

Hours of Work

Variable day shifts; 70 hours bi-weekly

Qualifications

  • Minimum High School Diploma or GED required.
  • Graduate of a recognized office administration program required. A combination of equivalent education and experience may be considered.
  • Minimum of two (2) years related experience required; four (4) years in a health care setting preferred.
  • Previous experience in payroll entry preferred; experience in SAP an asset.
  • Keyboarding and data entry skills of minimum of 40 wpm required. Testing will be conducted on short-listed candidates and results will be factored into the candidate’s overall suitability for this position.
  • Advanced working knowledge of MS Office Suites and other computer programs/software required.
  • Familiarity with relevant collective agreements preferred.
  • Strong analytical skills, ability to quickly assess situations and to make decision using sound judgement required.
  • High degree of initiative, diligence, attention to detail and self-discipline/focus required.
  • Excellent multitasking, organizational and prioritization skills required.
  • Demonstrated ability to work in an interprofessional care team environment, and to work independently and/or with minimal supervision required.
  • Demonstrated strong interpersonal communication and collaboration skills required.
  • Flexibility to meet workload demands required.
  • Demonstrated commitment to patient and family centred care required.
  • Knowledge of Meditech preferred.
  • Working knowledge of medical terminology an asset.
  • Competencies in other languages considered an asset; French preferred.

Thank you for your interest in IWK Health. We will only contact those applicants selected for interview/testing. Applicants we invite to participate in an assessment process (such as an interview or testing) have the right to request accommodation. Please discuss your needs when invited to the assessment process.


Please note: our offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.


Additionally, as per Nova Scotia’s COVID-19 Vaccine mandate, any offer of employment will be conditional upon submitting proof of full vaccination status. Medical exceptions or any other kind of requested exception based upon the Health Centre’s obligations pursuant to the Nova Scotia Human Rights Code will be considered on a case-by-case basis.


If you are an employee of IWK Health, please apply through the internal careers page to ensure you are flagged as an internal applicant. Applications are accepted until 11:59 PM on the Closing Date.