Administrative Assistant, Inclusive School and Community Services

Thank you for your interest in the Administrative Assistant, Inclusive School and Community Services with the York Region District School Board. In compliance with Board policies and procedures, responsible for providing clerical and administrative support to the Administrative Team.

We have a lot to offer our employees and here is why you should consider working at YRDSB:

A great place to live and work

Our commitment to Equity, Accommodation, and Accessibility

Excellent salary and benefits

Benefits Include the following:
Defined benefit pension plan

3 weeks of vacation to start

3 days paid religious holidays

Summer Hours (Fridays off in July/August)

Liberal benefits through Trust plans

Short Term Disability Plan

Sabbatical and other leaves of absence

Secondment opportunities

Participation in Deferred Salary Plan

Professional development and career growth, etc.

Managers and Support Staff Educational Trust Fund (reimbursement of courses/education related to role)

Position Title: Administrative Assistant, Inclusive School and Community Services

Work Location: Dr. Bette Stephenson Centre for Learning (36 Regatta Ave, Richmond Hill, ON L4E 4R1)

Salary: $58,785 - $64,843

Number of Positions: One (1)

Application Deadline: June 21, 2022

Interested candidates are required to complete the following on-line application to the attention of: The Recruitment Team. This position is effective September 1, 2022.

In compliance with Board policies and procedures, this position is responsible for providing administrative support to the Superintendent of Education, Caring and Safe Schools and International Education in the performance of their administrative and portfolio responsibilities and where appropriate responds to inquiries from both internal and external stakeholders of the Board.

MAJOR RESPONSIBILITIES:
To manage and facilitate the daily administrative operations of Inclusive School and Community Services.

To prepare draft correspondence, calendars, reports, minutes and provide on-going administrative support for the Administrators.

To prepare and facilitate the production of the Board’s Multi-Faith Calendar, including researching faith days and updating faith day summary for the system wide weekly summary communication.

To provide assistance to schools, staff and the general public regarding equity issues and general school/administrative inquiries.

To serve as the first-contact in Inclusive School and Community Services by assisting and responding appropriately to visitors.

To initiate, prepare, manage and monitor office activities, including petty cash, the payment of invoices, troubleshoot technical equipment and provide assistance in emergency situations.

To create and distribute flyers, invitations, newsletters and other correspondence for Board sponsored conferences/workshops and in-service activities.

To assist in the logistical tasks related to delivering, planning and implementing conferences.

To attend assigned committee meetings and perform various clerical and administrative actions arising from committee deliberations.

To manage and reconcile the Inclusive School and Community Services budget.

To perform other duties as assigned.

EDUCATION, EXPERIENCE AND QUALIFICATIONS:
A two year college diploma in business, office administration or a related discipline, as approved by the Board, is required.

Minimum two years related experience is required.

Effective verbal and written communication, interpersonal and computer skills are required.

Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.

Equity, Diversity and Inclusion Statement

The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences and needs of our students and our communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. We know that diversity underpins excellence, and that we all share responsibility for creating an equitable, diverse and inclusive Board-community. Therefore, in pursuit of our values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals and principles outlined in the Director’s Action Plan.

We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

First Nations, Métis and Inuit peoples, and all other Indigenous peoples;

African, Black and Black Caribbean peoples (in alignment with Anti-Black Racism Strategy);

members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;

persons with visible and/or invisible (physical and/or mental) disabilities;

persons who identify as women; and

persons of marginalized sexual orientations, gender identities, and gender expressions.

At YRDSB, we recognize that many of these identities intersect and therefore, equity, diversity and inclusion can be complex. We value and respect the contributions that each person brings to enriching the Board and are committed to ensuring full and equal participation for all in communities that we serve.

Accessibility and Accommodation Statement

We also recognize our duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. We will provide accommodations during the hiring process. If an accommodation is required, please inform the Recruitment and Retention Team in advance of any part of the process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team.

All applications will be screened based on the required education, experience and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.