Administrative Assistant (Secretary 2, Community Corrections)

Department: Justice

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 6/14/2022 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Correctional Services division of the Department of Justice is responsible for the administration and operation of community and custody-based programs and services for adult offenders and young persons.

Within the Correctional Services core business area there are two programs: community corrections and correctional facilities. Each of these program areas is broken down into closely related activities that have a specific impact on the program's target group.

About Our Opportunity

As Secretary 2, you are responsible for providing secretarial, reception and administrative support for the Community Corrections office. The office will depend on your talents to coordinate correspondence and schedules pertaining to Probation Officers’ appointments and programs, as well as maintaining physical and electronic files and follow-up systems.

Primary Accountabilities

In this role, you support daily operations by editing confidential investigative reports, evaluations, correspondence, file documentation, court documents and forms, often from dicta-phone or digital recording. You also provide telephone and reception services including ongoing contact with representatives of the Court, Public Prosecution, Policing Services and community partners. Other duties include disbursements pertaining to financial matters, mail sorting and distribution, management of supplies and inventory, and statistical submissions.

In this position, you operate in a fast-paced environment with continuously evolving demands and strict deadlines.

Qualifications and Experience

To be considered for this opportunity, you possess a one year secretarial or commercial course in addition to three years of secretarial experience. An equivalent combination of training and experience may be considered.

As the successful candidate, you are proficient in typing, word processing and other standard computer applications. Your knowledge of the Justice Enterprise Information Network (JEIN), court procedures and correctional services would be considered an asset.

You exercise sound judgement, initiative, and tact in dealing with diverse individuals, as you possess strong organizational skills. Your ability to maintain confidentiality is essential in this role. Furthermore, your ability to multitask and deal with changing priorities will keep our team on track.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offering and eligibility criteria.

Working Conditions

• May be required to work overtime on occasion
• Most of work is performed in a comfortable office setting
• Light physical activities (sitting, standing, walking, bending, lifting light weight objects, intermittent periods of keyboarding etc.)
• Need to concentrate on a variety of sensory inputs for intermediate durations at a time requiring close attention several times daily
• Period or pressure to meet deadlines, need for accuracy, repetitious work, and or some disruption of personal life because of work, work schedules or need to travel

Additional Information

This is a Permanent, full-time employment opportunity based in Halifax. The incumbent may be deployed occasionally to our Halifax Regional Municipality offices should the need arise.


As part of this process, a typing test will be administered to applicants who are selected for an interview.


Following the job interview and employment reference checks, the successful candidate will be asked to complete and submit a Pre-Employment Questionnaire (PEQ) prior to your appointment. You will meet with a recruitment officer to review your PEQ answers. The questionnaire focuses on honesty and integrity and candidates must answer all questions accurately and truthfully. Dishonesty or non-disclosure will result in elimination of the candidate's application. To review the pre-employment questionnaire please visit

https://novascotia.ca/just/Corrections/recruitment/questionnaire.asp

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: CL 18

Salary Range: $1,579.09 - $1,766.79 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.