Executive Assistant to the Vice-Provost, Equity & Inclusion

Position Details

Position Information

Position Title

Executive Assistant to the Vice-Provost, Equity & Inclusion
Department/Unit

President's Office
Location

Halifax
Posting Number

S197-22
Employee Group

DPMG
Position Type

Regular, On-Going
Duration of Contract (if applicable)
Employment Type

Full Time
Full-time Equivalency (FTE)1.0
Salary

$52,669 - $71,260 per annum
Classification

ADM-05
Provisional Statement

This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary

The Office of the Vice Provost for Equity & Inclusion (VPEI) consists of three separate but interrelated units: (1) Human Rights & Equity Services (HRES) which provides a trauma-informed, survivor-centered confidential advisory service to members of the Dalhousie community on human rights; discrimination; personal harassment & conflict; sexualized violence; and equity & inclusion; (2) Community Engagement to the Indigenous and African Nova Scotia communities; and (3) all aspects of Equity, Diversity, Inclusion, and Accessibility on and off-campus. Reporting to the Vice-Provost, Equity & Inclusion (VPEI), the Executive Assistant will support the day-to-day business activities for the office of the VPEI as a strategic team member.
Key Responsibilities

• Coordinate and schedule meetings, appointments, speaking engagements, conferences, etc. for the VPEI, AVPEI, and Directors. Work closely with HRES’ Administrative Assistant to ensure a coordinated approach to office management and operational needs for the Office of the VPEI and HRES.
• Respond to, redirect and/or resolve inquiries from the public, faculty, staff, and students, including inquiries of a highly confidential and sensitive nature. Liaise with, share, and request information from internal and external partners.
• Create Office of the VPEI’s annual budget for review and approval. Complete quarterly and monthly budget reviews and forecasts. Present analyzed recommendations for reviews/approval and annual budget preparations. Manage and process all financial transactions.
• Research information for development and review of departmental policies and procedures, and update and maintain all relevant manuals if requested. Periodically research, analyze, prepare and compose reports, and other correspondence including confidential and/or personnel-related materials, memos, and various committee work.
• Provide support for the University-wide Elders in Residence program. Coordinate and manage special projects including logistics, planning, coordination, budget, communication, etc. of this program.
• Work with University stakeholders (HR, Finance, Legal, etc.) to create job descriptions, contracts, etc. Manage and maintain detailed and confidential office and departmental records ensuring accuracy and appropriate cross-referencing as required for audit purposes.

NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
QualificationsUndergraduate degree in a related field, plus approximately three to five years of relevant and progressive experience supporting a senior administrative role (or equivalent combination of training and experience) is required. Must have proven experience handling a broad range of administrative tasks including speech, correspondence, and report writing; and budget preparation and financial management. Must have proven experience handling matters of a confidential and sensitive nature. Excellent interpersonal and communication (verbal and written) skills are essential, including the ability to work with, and support, a wide diversity of individuals, groups, and communities. Proven ability to manage multiple priorities in a time-sensitive, shifting and often stressful work environment is required. Previous experience in an academic environment is preferred. A commitment to maintaining a learning/working environment that actively promotes and supports human rights and values inclusiveness, and diversity is essential.
Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationApplications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community.
Posting Detail Information

Number of Vacancies 1
Open Date 05/27/2022
Close Date 06/10/2022
Open Until Filled No
Special Instructions to Applicant