Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - HR Admin Clerk 4 (Gr8)Job TitleHuman Resources AssistantDepartmentHuman Resources Management | Administration | Faculty of ArtsCompensation Range4,137.00 - $4,456.00 CAD MonthlyPosting End DateJune 6, 2022Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateSep 8, 2023This position is for leave replacement.Job Description SummaryThe Human Resources Assistant coordinates and provides senior level administrative support on complex Human Resources functions and administrative tasks related to faculty and staff. This includes all human resources administrative tasks related to faculty and staff employee life cycles including (but not limited to): recruitment, onboarding, promotions, leaves, and layoff/terminations. The Human Resources Assistant will also provide front line support to administrators and managers, as well as faculty, staff and student employees for HR related queries.
Organizational StatusWorks as part of a team providing support to a portfolio of units within the Faculty of Arts comprised of Academic Departments, Institutes, Schools, Centres, Programs, Cultural Venues and Academic Services Units. Reports to the Manager, HR Administration. Will work closely on a day-to-day basis with HR Specialists and HR Managers. Provides support to Director, HR and Assistant Dean, Faculty Operations as needed. Works collaboratively and develops partnerships with colleagues in the Dean’s Office, members of the Arts Service Centre Finance Team, Payroll, Central Human Resources and other UBC departments as necessary.
Work Performed
Consequence of Error/JudgementWorks autonomously under broad direction. Exercises judgment based on an understanding of procedures, guidelines and regulations particularly when interpreting information where standard guidelines are absent. Errors could result in a variety of problems relating to payroll issues, and have a negative on impact on the effectiveness and image of the Dean's office and unnecessary distress to various individuals.
Supervision ReceivedReports to the Manager, HR Administration and works closely with the HR Specialists and HR Managers.
Supervision GivenFormally trains new staff on work procedures, and/or oversees work of students and/or temporary staff.
Minimum QualificationsHigh School graduation and two year post-secondary diploma. 4 years relevant experience or the equivalent combination of education and experience.Preferred QualificationsExperience with Workday an asset. Ability to maintain accuracy and attention to detail. Ability to communicate effectively verbally and in writing. Ability to determine the nature and urgency of inquiries and issues, and triage appropriately. Ability to interpret and apply collective agreements in a complex, unionized environment. Ability to develop and maintain cooperative and productive working relationships. Ability to exercise tact and discretion when working with information of a confidential or sensitive nature. Ability to work effectively independently and in a team environment. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to analyze problems, identify key information and issues, and effectively resolve.