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Administrative Assistant

  • City of Calgary

  • Calgary, AB

  • Posting Date: Feb 07, 2022

  • Expiry Date: Aug 02, 2022

  • Job ID: 18427

Expired FEATURED SPONSORED Full time Admin-Clerical Government

Job Description


If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.As the Administrative Assistant for the Assessment business unit, you will be required to provide administrative support to the entire business unit, as well as the Director’s Office. Primary duties include, but are not limited to:

  • Provide administrative support to the Director and Executive Advisor as needed, including calendar management, scheduling meetings, making travel arrangements, and formatting documents and presentations.
  • Provide relief coverage for reception as needed.
  • Act as the Business Unit Safety Champion; ensure documentation is up to date; maintain tracking spreadsheets; deliver safety orientations to new employees; schedule quarterly worksite inspections for Leaders and Managers; enter inspections and safety topics into Safety Data Management System (SDMS).
  • Provide additional support to all Leaders and Managers for safety related tasks as needed.
  • Maintain and order required supplies including office supplies, first aid supplies, safety equipment, and printer equipment.
  • Order business cards and coordinate catering for business unit events.
  • Track facility issues and concerns, entering Service Work Orders when issues arrive, and liaising with Facility Management.
  • Act as the primary contact for booking meeting rooms within the business unit.
  • Update distribution lists as needed; sort and distribute mail and assist with outgoing communication such as mail merges and formatting letters.

Qualifications

  • A completed 1 year Certificate in Office or Business Administration.
  • A minimum of 3 years office administration experience.
  • Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
  • Demonstrated organizational skills, accuracy, a high attention to detail, and adaptability to changing priorities.
  • Strong communication and problem solving skills, along with the ability to effectively contribute and work in a team environment.

Pre-employment Requirements

  • Applicants will be tested for appropriate skills.
  • Successful applicants must provide proof of qualifications.
  • All City of Calgary employees are expected to be fully vaccinated against COVID-19. For more information, please refer to COVID-19 Vaccination Policy.

Union: CUPE Local 38Business Unit: Assessment

Position Type: Temporary (up to 12 months)Location: 2734, 11 Street N.E.

Compensation: Pay Grade 6 $29.79 - 39.83 per hourDays of Work: This position works a 5 daywork week with one day off in a 3 week cycle.

Hours of work: Standard 35 hour work week

Audience: Internal/ExteralApply By: February 21, 2022

Job ID #: 305064

We value diversity of expertise, talent and opinion which creates an innovative and collaborative environment.We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals.Apply for Job

City of Calgary