16 Executive jobs

HIRING All applicants are welcome (including youth, veterans, students, aboriginals, newcomers/new immigrants, capable seniors, citizens, and permanent residents). The Expert Collective is looking for an Executive Assistant who is accurate, dependable, has effective interpersonal skills, excellent oral and written communication. Along with someone who is flexible, can initiate work, is organized, reliable, and is a team player. We are a non-for-profit organization focused on helping youth and newcomers to Canada find reliable and truthful work. We are looking for a full-time executive assistant to assist the leaders of The Expert Collective in staying organized and helping with daily, weekly, and monthly tasks. Our employees work in an urban environment and should be ready to work in a fast-paced office, be able to work under pressure, stick to tight deadlines, have great attention to detail, and can handle a large workload. Business Operation Name: The Expert Collective Address: 625 14 th Street NW Calgary, Alberta Position Title: Executive Assistant # Of Vacancies: 1 Job Duties Establish and co-ordinate administrative policies and procedures Analyze incoming and outgoing memoranda, submissions, and reports Prepare and co-ordinate the production and submission of summary briefs and reports Prepare agendas and make arrangements for committee, board and other meetings Conduct research Compile data and prepare papers for consideration and presentation by executive committees and boards of directors Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings Liaise with departmental and corporate officials and with other organizations and associations Arrange travel, related itineraries and make reservations Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents Train and supervise staff Work Setting: Non-For-Profit Terms of Employment: Permanent Full-Time Employment work times: Morning, Day Language of Work: English Wage: To be Negotiated Hours: 40/week Location of Work: 625 14 th Street NW Calgary, Alberta Skills Required Education: Bachelor’s Degree or Equivalent Experience Work Experience: 2 Years to Less than 3 Years Asset Skills: Microsoft Publisher, MS PowerPoint, MS Access, MS Excel, MS Office, MS Outlook, MS Word Please send us your resume at hr@theexpertcollective.ca

Executive Assistant I Business and Operations Department – Education Centre Company Overview Rocky View Schools (RVS) serves the educational needs of over 25,000 students within 54 diverse schools. As the fifth largest school jurisdiction in Alberta, RVS balances the development of learner competencies with an ongoing emphasis on literacy and numeracy. We believe all learners deserve to have their needs met through learning communities that value inclusion, diversity, compassion and fairness. In RVS, the best interest of students is at the center of every decision. The Opportunity RVS invites applications for a continuing, full-time (35 hrs/wk) Executive Assistant I position starting August 2, 2022. As a member of the Business and Opertaions team, the Executive Assistant I will perform a variety of routine and complex administrative duties while coordinating the positive and efficient operation of the department. The location of this position will be at the Education Centre in Airdrie, Alberta. Responsibilities Include Organizes and coordinates the Associate Superintendent’s and department’s immediate and future commitments and ongoing action items Performs a variety of tasks involving ongoing written and oral communication with RVS staff and members of the public Monitors department budgets and resources Provides administrative support to divisional and board committees as assigned Creates and maintains effective work flow while handling various projects simultaneously Prepares correspondence, reports, and formal documents Conducts and/or coordinates research, analysis, and synthesis of data to inform decision making Assists with Contract/Agreement processing, tracking and coordination Updates and manages corporate records within the associated repository Familiarity with Alberta Legislation and Regulations Education/Experience Post secondary education in a related field such as Business/Public Administration Minimum five years senior level experience in office administration, including supervisory responsibilities Equivalent combination of post-secondary education and directly related experience may be considered Ability to use and learn RVS supported technological applications Advanced proficiency with Microsoft Office Suite and web-based applications Previous experience in an educational setting is considered an asset Rocky View Schools Benefits 3 Weeks Vacation 11 Earned Days pro-rated based on start day Flex Benefits Plan (Extended health, Dental Benefits, Wellness/Health Care Spending Account(s), Tax Free Savings Account and Registered Retirement Savings Plan) Defined Benefit Pension Plan Professional development and training opportunities Free Parking Pre-Employment Requirements The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment Proof of qualifications/education as required by the position Open to: Internal and External applicants Salary: $29.82 - $36.23 per hour How to Apply We request all applications be placed through http://rockyview.simplication.com/. Applications must include your cover letter, resume and contact information of three professional references. Quote Job Code #3294824 Closing Date: On or before July 21, 2022 by 4:30pm Rocky View Schools Human Resources https://www.rockyview.ab.ca/careers/current_opportunities We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.

Community:IqaluitReference number:01-507320Type of employment:IndeterminateType of Employment 2:This employment opportunity is restricted to all Nunavut Inuit.Union Status:ExcludedSalary:$70,083 to $79,521 per annum, 37.5 hour/weekNorthern Allowance:$15,016 per annumSubsidized staff housing availableClosing Date:Friday, July 15, 2022 - 11:59pm This employment opportunity is restricted to all Nunavut Inuit. Under the direction of the Languages Commissioner, the Executive Assistant (Assistant) will provide senior administrative support, and secretarial services to the Office of the Languages Commissioner (OLC). The Assistant will also be responsible for providing a full range of support services to the OLC including, but not limited to: executive administrative support to the Director of Strategic Planning and Policy; Manager of Communications; Investigation/Research Officers and ILPA Liaison Officer; leave and attendance records maintenance; travel and personnel records and electronic and physical file management. The Executive Assistant will be handling correspondence containing information of a personal, restricted, and protected nature as well as handling correspondence and other documents for signature by the Languages Commissioner or any other staff in the office. The Assistant will also be answering phones, taking, and delivering messages and arranging and supporting conference calls, meetings, etc. as required. Other duties may also include attending staff meetings and serving as the meeting secretary, draft staff meeting minutes and have them approved as well as make minutes of staff meetings available to all employees in electronic form. The knowledge, skills, and abilities required for this job are usually obtained through a recognized certificate in Office Administration or a related field, along with two (2) years of related work experience. The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in Inuktut is required for the position. Knowledge of Inuit communities, culture, land, Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets. Acceptable combinations of education and experience may be considered for this position. We encourage you to apply if you have equivalent years of education and/or experience equal to the education and experience requirements listed above. An eligibility list may be created to fill future vacancies. If you are interested in applying for this job, please email your cover letter and resume to gnhr@gov.nu.ca. Please include the REFERENCE # in the subject line of your email. The Government of Nunavut is committed to creating a representative workforce, therefore priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy. Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered. Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position. This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check. Applicants may submit their resume in any of the Official Languages of Nunavut. Only those candidates selected for an interview will be contacted. The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application. Contact: Department of Human Resources (Iqaluit) Government of Nunavut P.O. Box 1000, Station 430 Iqaluit, Nunavut X0A 0H0 Phone: 867-975-6222 Toll Free: 1-888-668-9993 Fax: 867-975-6220 Email: gnhr@gov.nu.ca www.gov.nu.ca/public-jobs

Department: Labour, Skills and Immigration Location: HALIFAX Type of Employment: Permanent Union Status: Exclusion - Non Union - NSPG Closing Date: 6/24/2022 (Applications are accepted until 11:59 PM Atlantic Time) Valuing Diversity At Labour, Skills and Immigration (LSI) we don't just accept difference - we celebrate a supportive culture of diversity, inclusion, and belonging. We work hard to create an environment where different perspectives and experiences are valued. We are committed to helping diverse talent thrive. We encourage applications from those that equally values diversity. About Us The Department of Labour, Skills & Immigration (LSI) works as a trusted partner to help people live, learn and work to their highest potential in vibrant businesses and communities across Nova Scotia. We have a staff of more than 500 employees working from offices throughout Nova Scotia. Together we are responsible for safety, labour standards, apprenticeship, immigration and population growth, and many other facets of everyday life. The Corporate Policy and Services Branch of the Department of Labour Skills & Immigration (LSI) is the department’s primary link with broader government. The Branch helps ensure the department aligns with and adheres to government policies, priorities, and processes, and in turn supports government decision-making. About Our Opportunity As the Executive Assistant, you will work in the Corporate Policy and Services Branch and provide a variety of complex administrative support and office management duties including organizing, prioritizing, tracking, assigning/routing of work to other branch administrative staff and providing services which require a high degree of confidentiality, discretion, independence and considerable initiative, and judgement of action for the Executive Director, Directors and other senior branch staff. The Executive Assistant is also the primary back up to the department’s Correspondence Coordinator. The Executive Assistant requires knowledge of all aspects of the branch and the Department and liaises with all levels of government and the public on issues; tracks and organizes agendas and materials; prepares reports and documents; and coordinates internal and external stakeholder meetings. Primary Accountabilities Manages efficiently and effectively the daily operations of the office of the Executive Director and works closely with the Manager, Corporate Branch Operations, Assesses and assigns priority to Executive Director’s mail and e-mail, redirecting and/or answering as appropriate, Manages the Executive Director’s electronic calendar using sound judgement, Composes/formats correspondence, reports, legal documents, organizational charts, Coordinates, researches, compiles, summarizes and consolidates information into various databases, narrative reports and presentation forms, using spreadsheets, databases and graphics, Acts as administrative liaison with other offices, coordinates and expedites divisional workflow between the Executive Director’s office and across the divisions and branches. Maintains a bring forward and tracking system, along with a filing system Provides administrative and logistical support for meetings, manages facility/space arrangement, travel, catering, serves as first point of contact, Organizes agendas and materials for Executive Leadership Team meetings, Primary back up to Correspondence Coordinator responsible for correspondence and Freedom of Information and Protection of Privacy (FOIPOP), Orders and receives goods and processes invoices for payment. Qualifications and Experience This may be the right opportunity for you if you have completed a 1-year business/administration course plus have 3 years related experience in an administrative capacity or the equivalent combination of training and experience. You will have regular contact with senior management and staff of department, and other departments and agencies of the Nova Scotia Government. Daily contact and teamwork with Associate Deputy Minister, Deputy Minister and Minister office staff; and management staff who report to the Executive Director to assist in the resolution of inquiries, complaints, correspondence and requests for information. You will have a high degree of professionalism, tact, and a high level of confidentiality and sensitivity to the needs and requirements of senior staff. You have a good knowledge of government processes, procedures and practices. Attention to detail and a high level of accuracy in your work is essential, you have exceptional typing, proofreading, and grammar skills. Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel) and efficient office management practices. You value excellence in client-service, you are creative and have demonstrated problem solving ability and enjoy working with people. You apply the concepts of equity, diversity, and inclusive practice to all areas of your work. Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency. We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized test, oral presentation, interview and reference checks. Equivalency Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Benefits Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria. Working Conditions Most of your time is spent in a comfortable office setting and you will have access to a Flex Work Program. You may occasionally be required to move/lift light objects such as office supplies, equipment, files and file boxes. You will have daily contact with departmental staff, senior management, the public, various Government Departments as well as other local Agencies and Institutions. Additional Information What We Offer Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career. Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies. Countless career paths for Nova Scotians. Department specific flexible working schedules. Pay Grade: EC 05 Salary Range: $1,820.12 - $2,275.14 Bi-Weekly Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application. Current government employees may access this posting through the link below: Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Administrative Assistant / Executive Assistant AY4 Administrative Assistant Regular/full-time Various Departments Various divisions/branches Winnipeg MB Advertisement Number: 39305 Salary(s): AY4 $46,167.00 - $52,578.00 per year Closing Date: June 19, 2022 The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities). Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities. Preference may be given to internal candidates. An eligibility list may be established to fill future similar vacancies and will remain in effect until exhausted. The Manitoba government is recognized as one of the top employers within the province and provides a comprehensive compensation and benefits package for its employees which includes extended health care, health spending account, dental care, vision care, long term disability insurance, group life insurance, maternity/paternity and parental leave, family related leave and a defined pension plan. The Manitoba government is also committed to supporting the development of its employees through training and career development opportunities. Conditions of Employment: Must be legally entitled to work in Canada Qualifications: Essential: Post-secondary education in office administration or related field, with progressive administrative/clerical and secretarial experience or equivalent combination of education or training with extensive progressive administrative/clerical and secretarial experience. Experience providing administrative support to senior or executive level staff. Experience setting up and maintaining files, filing systems and document tracking systems. Excellent written communication skills with ability to draft, proofread and edit various correspondence, including letters, memos, reports and authority seeking documents with strong attention to detail and high degree of accuracy. Excellent verbal communication skills to communicate effectively with the public and staff, over the telephone and in person. Demonstrated organizational and time management skills to effectively manage tight deadlines while maintaining a high degree of accuracy. Strong analytical and problem solving skills. Strong interpersonal skills and ability to work effectively with the public and staff, and build and maintain relationships with internal and external stakeholders. Ability to handle sensitive and confidential information. Proficiency with Microsoft Office (Word, Excel, Outlook and PowerPoint). Ability to work independently and under minimal supervision. Desired : Experience supervising staff. Duties: The Executive Assistant/Correspondence Secretary provides specialized, confidential administrative support to senior leadership. Working in a fast-paced environment, the incumbent is responsible for receiving general inquiries from the public, coordinating incoming and outgoing correspondence and providing general administrative support to the office. Working with complex filing systems, the incumbent is also responsible for ensuring that files are appropriately maintained to ensure actions and responses are carried out in a timely manner. Apply to: Advertisement # 39305Service Centre 2 Human Resource Services 360-1395 Ellice Avenue Winnipeg, MB , R3G 3P2 Phone: 204-945-7182 Fax: 204-948-2841 Email: govjobs@gov.mb.ca WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL. Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications. Please be advised that job competitions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted. We thank all who apply and advise that only those selected for further consideration will be contacted.

Position Details Position Information Position Title Executive Assistant to the Vice-Provost, Equity & Inclusion Department/Unit President's Office Location Halifax Posting Number S197-22 Employee Group DPMG Position Type Regular, On-Going Duration of Contract (if applicable) Employment Type Full Time Full-time Equivalency (FTE)1.0 Salary $52,669 - $71,260 per annum Classification ADM-05 Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months. About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our more than 20,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary The Office of the Vice Provost for Equity & Inclusion (VPEI) consists of three separate but interrelated units: (1) Human Rights & Equity Services (HRES) which provides a trauma-informed, survivor-centered confidential advisory service to members of the Dalhousie community on human rights; discrimination; personal harassment & conflict; sexualized violence; and equity & inclusion; (2) Community Engagement to the Indigenous and African Nova Scotia communities; and (3) all aspects of Equity, Diversity, Inclusion, and Accessibility on and off-campus. Reporting to the Vice-Provost, Equity & Inclusion (VPEI), the Executive Assistant will support the day-to-day business activities for the office of the VPEI as a strategic team member. Key Responsibilities Coordinate and schedule meetings, appointments, speaking engagements, conferences, etc. for the VPEI, AVPEI, and Directors. Work closely with HRES’ Administrative Assistant to ensure a coordinated approach to office management and operational needs for the Office of the VPEI and HRES. Respond to, redirect and/or resolve inquiries from the public, faculty, staff, and students, including inquiries of a highly confidential and sensitive nature. Liaise with, share, and request information from internal and external partners. Create Office of the VPEI’s annual budget for review and approval. Complete quarterly and monthly budget reviews and forecasts. Present analyzed recommendations for reviews/approval and annual budget preparations. Manage and process all financial transactions. Research information for development and review of departmental policies and procedures, and update and maintain all relevant manuals if requested. Periodically research, analyze, prepare and compose reports, and other correspondence including confidential and/or personnel-related materials, memos, and various committee work. Provide support for the University-wide Elders in Residence program. Coordinate and manage special projects including logistics, planning, coordination, budget, communication, etc. of this program. Work with University stakeholders (HR, Finance, Legal, etc.) to create job descriptions, contracts, etc. Manage and maintain detailed and confidential office and departmental records ensuring accuracy and appropriate cross-referencing as required for audit purposes. NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines. Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary. QualificationsUndergraduate degree in a related field, plus approximately three to five years of relevant and progressive experience supporting a senior administrative role (or equivalent combination of training and experience) is required. Must have proven experience handling a broad range of administrative tasks including speech, correspondence, and report writing; and budget preparation and financial management. Must have proven experience handling matters of a confidential and sensitive nature. Excellent interpersonal and communication (verbal and written) skills are essential, including the ability to work with, and support, a wide diversity of individuals, groups, and communities. Proven ability to manage multiple priorities in a time-sensitive, shifting and often stressful work environment is required. Previous experience in an academic environment is preferred. A commitment to maintaining a learning/working environment that actively promotes and supports human rights and values inclusiveness, and diversity is essential. Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core and leadership competencies (https://www.dal.ca/dept/leaders.html), in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application ConsiderationApplications from current university employees and external candidates are assessed concurrently. Current university employees will be given special consideration. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources. Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. Posting Detail Information Number of Vacancies 1 Open Date 05/27/2022 Close Date 06/10/2022 Open Until Filled No Special Instructions to Applicant

The University of New Brunswick, Fredericton welcomes applications for the position of Executive Assistant with the office of the Vice-President (Advancement). This is continuing, full-time (36.25 hours per week) position with the APT employee group. The position is funded by the University Budget and the salary will be commensurate with qualifications and experience. The Executive Assistant is accountable to the Vice-President (Advancement) for managing the VP's schedule, ensuring the VP's time is used effectively; providing professional and expert guidance to the VP on strategies to address specific issues and emerging initiatives; and overseeing the effective running of the VP (Advancement) Office. In fulfilling this role, the Executive Assistant provides administrative support not only to the VP (Advancement), but also to the Board of Governors Advancement Committee. The Executive Assistant also provides administrative support to the Director of Strategic Partnerships and liaises with the Resource Planning & Budgeting. Position summary: Assist in the strategic management of the VP Advancement's Major Gift Donor Portfolio, including the nurturing of relationships with donors, any follow-up that arises from visits, phone calls, and email correspondence, and mounting donor contact reports within the Colleague Advancement system. Provide support for the President & Vice-Chancellor's meetings with alumni and donors, where appropriate. Provide professional support to the VP (Advancement) including, but not limited to, preparing correspondence, maintaining records/files, booking/arranging meetings, arranging travel, assisting with HR matters, arranging office purchases, and maintaining shared calendars. Act as Secretary to the Board of Governors Advancement committee. This includes, but is not limited to, developing the work plan and agenda in consultation with the Committee Chair and VP, developing/preparing supporting documentation, liaising with committee members, and taking minutes. Produce and process financial documents and maintain financial accounting for the VP's Office. This will include supporting the VP in the annual budget process. Provide administrative support to a number of groups/committees. Manage and coordinate special projects and events as assigned by the VP. Requirements/Skills: Post-Secondary Diploma in Office Administration, Public Relations, or Business from a recognized institution. A university degree is preferred. Five years' related experience in an executive office environment or an equivalent combination of training and experience. Experience with office accounting and processing financial documentation. Excellent oral and written communications skills as well as analytical and problem-solving abilities. Superior organization and time management skills with an emphasis on attention to detail. Proven ability to develop and sustain relationships and to operate with a high degree of discretion, professionalism and diplomacy. Experience with MS Office applications and CRM software would be beneficial. Experience with minute taking. Closing date for applications is June 10, 2022 4:00PM. We thank all applicants for their interest but only those selected for an interview will be contacted. The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression. Preference will be given to Canadian citizens and permanent residents of Canada.

Title: Executive Assistant- Atlantic Canada Location: CAN - NB - Atlantic Office Dartmouth, NS or Moncton, NB Employment status: Permanent Full Time Salary band: $ 46,434 - $58,043/year The Canadian Red Cross (CRC), an iconic brand and one of the most inspirational not-for-profit organizations on this planet, is seeking an Executive Assistant- Atlantic Canada to join our Community Health team. You have a passion for helping others, and want to work with other dedicated individuals? By applying, you are taking a big first step to be part of an exciting organization. At the Canadian Red Cross, we are guided by our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. We help people and communities in Canada and around the world in times of need and support them in strengthening their resilience. Starting with the hiring process, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment where everyone can reach their full potential. We encourage all qualified persons to apply, particularly Indigenous Peoples, persons with disabilities, racialized people, and people with diverse gender identities and sexual orientations, and others who share our values and contribute to fostering an inclusive and diverse workplace. We are looking for a Executive Assistant- Atlantic Canada you will work with to the Vice President (VP), Atlantic, this role has two major functions, provide direct and attentive support and administrative assistance to the VP, Atlantic, and related Leadership Team functions; and provide leadership and oversight on key administrative functions within the geography. The Executive Assistant will draw upon his/her experience in executive office administration best practices, process management, document editing, meeting minutes, database administration, document control and program management, along with general office administration. This position will be required to develop relationships with executives/senior managers, donors, and both internal/external stakeholders. This position requires commitment to professional excellence and the provision of exemplary service. In collaboration with and in support of the members of the Atlantic Senior Leadership team (SLT), the Executive Assistant works to increase the efficiency and effectiveness in support of Operations. In this role, you will: Providing Direct Administrative Support to the VP and the Leadership Team (calendar management, writing and reviewing documents, coordinating meetings...) Oversees administrative and business operations-related activities in Atlantic (administrative assistance, implementation and improvement of protocols, preparation of reports, dashboard, spreadsheet...) Supports Atlantic Leadership Team, planning and project coordination to best meet the Society's Mission and the needs of the region ( Coordinate all logistical needs, develop and implement projects...) Promote and participate in the implementation of safe work practices as outlined in their province's Occupational Health and Safety Act and, where appropriate, conduct safety audits and ensure that corrective action plans are put in place for safety issues and/or hazards Supports other Red Cross initiatives, as needed, to provide for a coordinated team effort to meeting the needs of the most vulnerable in the community. What we are looking for: The minimum qualifications for this job are a College degree in office administration, business or related field with five to eight years of job-related work experience or an equivalent combination of education and experience. Experience managing or coordinating an office environment and experience providing support to a VP or equivalent is an asset. Strong writing and communication skills in English and French are essential. Intermediate to advanced Word, Outlook, Excel, and Powerpoint. Familiarity with a CRM database and MS Dynamics AX software, Adobe Acrobat Professional, SharePoint and Smartsheet an advantage.. Demonstrate experience in gathering data, compiling information and preparing reports. Superior time management coupled with the ability to work in a fast-paced environment with minimal supervision. Excellent organizational skills with superb attention to detail and the ability to follow up on outstanding items. Professionalism and interpersonal skills to work collaboratively within a team and build positive relationships at all levels. Working conditions: This position requires a satisfactory Canadian criminal record reference check. Valid driver’s license with willingness to travel within Atlantic Canada. Ability to provide a satisfactory driver’s abstract. The majority of the work is performed in an environment which is safe and comfortable, in an office environment or hybrid home/remote office Travel, including overnight, across Canada, may be required. Ability to work non-traditional and longer hours often on short notice including evenings, weekends, and statutory holidays Full vaccination against COVID-19 is mandatory for this position and operation (the CRC will however adhere to its duty to accommodate those who are unable to be fully vaccinated for a reason related to a human right protected ground) If you require accommodation measures during any phase of the hiring process, please notify us as soon as possible. All information received in relation to accommodation requests will be kept confidential. #RegularOperations

Administrative Assistant to the Vice-Provost (Teaching and Learning) About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more. We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society. Come work with us! Job Summary Reporting to the Manager, Academic Initiatives (Manager) and working closely with the Vice-Provost, Teaching and Learning (VPTL), the Administrative Assistant to the VPTL (Administrative Assistant) is responsible for providing senior level organizational and administrative support to the VPTL to ensure that communications, interactions and administrative support are managed with the highest standard of excellence, confidentiality and professionalism. The Administrative Assistant is responsible for managing the VPTL’s complex schedule and priorities, which requires an exceptional level of accuracy, good judgement and efficiency to take action without consultation as required when the VPTL is unavailable. The Administrative Assistant contributes to the smooth and efficient operation of the VPTL team within the Provost’s Office and serves as a liaison with a number of stakeholders within the university community, as well as external stakeholders requiring strong communication, meeting coordination and support, record keeping, and strong event and project coordination. Committed to equity, diversity, inclusion, and Indigenization the Administrative Assistant functions with a high degree of autonomy, exceptional level of accuracy, good judgment, efficiency, and high degree of tact and discretion, while working in a fast-paced deadline driven environment. The Administrative Assistant is a highly visible, multifaceted position with significant impact on the effectiveness and reputation of the Provost’s Office. Job Description KEY RESPONSIBILITIES: Provide senior level administrative support to the VPTL, by maintaining and managing the complex schedule for the VPTL to maximize the use of their time; screening, prioritizing and rearranging appointments; scheduling and deferring meetings; referring requests to the Manager and others within the portfolio as appropriate. Ensure critical and sensitive matters are prioritized and handled expeditiously based on in-depth knowledge of the VPTL’s and Provost’s Office priorities. Coordinate and prepare the VPTL’s briefing files for daily meetings which include background notes, biographical information, speaking notes, schedule of events, etc. Create and maintain a tracking system to support the day-to-day and future priorities of the VPTL, ensuring that deadlines are met in a timely manner. Act as the primary contact for the VPTL with regard to scheduling meetings and responds to enquiries on behalf of the VPTL internally and externally with limited direction. Provide support to the Manager as needed to support the effective functioning of the VPTL team within the Provost’s Office. Coordinate standing and ad hoc committees and working groups chaired by the VPTL. Duties include compiling and circulating agendas, preparing meeting materials, recording/distributing minutes, and following up on action items. As directed by the VPTL or Manager, proactively follow up on all action items related to events and meetings. Ensure that documents and correspondence are prepared and distributed in a timely manner. Primary contact for the VPTL team responsible for ensuring a positive, welcoming and inclusive environment and that all visitors to the office are professionally received. Respond to or direct a wide range of inquiries (email, in-person and via phone) relating to the office filtering and triaging messages and proactively informing the Manager, VPTL or colleagues of potential actions, issues, and problems, providing suggested responses when appropriate. Maintain thorough knowledge of university policies and procedures, governance and administrative structure. Coordinates administrative functions, including payment of invoices and procurement, for the VPTL team in collaboration with the Administrative Assistant for Planning & Budgeting. Support and promote a culture of equity, diversity, inclusion and Indigenization in the workplace. Undertake other duties or special projects as required in support of the portfolio. REQUIRED QUALIFICATIONS: Three-year post-secondary education at the College or University level, combined with seven to ten years’ of experience providing senior or executive-level administrative support in a high profile area of a university, is preferred. Demonstrated experience in a fast-paced, dynamic work environment, effectively managing the schedule, correspondence and priorities for an executive-level position within an environment with continuously shifting priorities and deadlines. Extensive knowledge of senior level office practices and the ability to anticipate, and respond to, the needs of senior management. Demonstrate a commitment to fostering a collaborative working and learning environment that celebrates diversity and inclusion. Knowledge of the university structure, procedures, policies, regulations and applicable collective agreements is preferred. Consideration may be given to an equivalent combination of education and experience. SPECIAL SKILLS: Strong organization, time management and prioritization, with the ability to plan/coordinate multiple work initiatives effectively and within set timelines and prioritize the VPTL’s time demands with a high degree of independence. Superior interpersonal skills to effectively work with, and build, collaborative relationships with a diverse group of people, both internal and external to the University. Resourcefulness, with the ability to use networks to gather information/data to prepare briefs/summaries as required. Excellent written and verbal communication skills. Strong problem solving, discretion, judgement, and tact with an understanding of the acute sensitivity to the political environment and reputation of the Office of the Provost and Vice-Principal (Academic) and Queen’s and an understanding of when to involve others in decision-making. Capable of maintaining strict confidentiality with an ability to recognize and handle confidential information in an appropriate manner. Service-oriented and capable of dealing with a wide variety of constituents in a professional, respectful manner. Ability to remain calm and professional in challenging, fast-paced circumstances. High level of attention to detail and accuracy. Advanced administrative skills, including the use of technology for information consolidation/distribution/reporting and data analysis. Ability to maintain a calm demeanor, focus and high level of work performance in a multi-tasking, highly intensive office environment with competing demands and frequent interruptions. Able to self-motivate and take independent initiative, with the ability to work within a team environment, and with minimal supervision. DECISION MAKING: Frequent decisions regarding management of the VPTL’s schedule, including the urgency of a request, the feasibility of delegating the request to another individual or unit, rescheduling appointments, etc. Sound judgment in prioritizing meetings, calls and other issues related to the VPTL’s time management. Exercise discretion providing information over the phone, in correspondence, and in person to internal and external stakeholders. Manage incoming phone calls and emails to the VPTL team within the Provost’s Office, particularly those that may be sensitive or controversial. Makes decisions about the need to involve the Manager, VPTL or other colleagues. Determine content of letters, memos and briefing files for the VPTL. Decide on most appropriate and efficient (and cost-efficient) arrangements for travel. Employment Equity and Accessibility Statement The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents. The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca. Skills Reference267346

Executive Assistant / Admin and Program Support (1 year term) The Momentum Centre, Inc. (TMC) What we offer: ✓ An innovative, leading-edge, and joyful organizational culture that is engaging, diverse and trauma informed. ✓ A comprehensive benefits package, wellness program, and flexible work hours, ✓ A place to harness your best skills and make a difference in the field of resiliency and youth employment. We aim to reflect the diversity of our clientele. Please self-declare if you belong to an equity- deserving group. ✓ Salary: $23.46 per hour - 37.5 hrs/week (1 year term) ✓ Anticipated Start Date: July 4th, 2022 How to Apply: By email How to Apply instructions: What you must include when submitting your application ✓ Formal cover letter ✓ With resume The Executive Assistant/Admin and Program Support Demonstrates integrity, credibility and commitment to the mission and values of The Momentum Centre. Assists with proposals, grant and policy writing, reporting, the Annual General Meeting preparation, and curriculum editing. Develops and monitors website content, marketing materials, PowerPoint presentations. Assists with tracking funding agreements and financial reporting. Conducts research on behalf of the Executive Director and Project Leader/Participant Support teams. Identifies and develops fund raising strategies, coordinates fundraising campaigns. Organizes and maintains organizational filing systems . Manages details, sets priorities, and maintains confidential records in compliance with FIPPA (Freedom of Information and Protection of Privacy) legislation requirements. Prepares correspondence and coordinates all details of TMC board meetings. Liaises with the Board of Directors as required. Organizes special projects and events. Delivers program support to the Project Leader/Participant Support teams as needed. Assists Finance manager with credit card and bank reconciliation and financial data entry as needed. Coordinates office management and building infrastructure processes in collaboration, consultation, and effective communication with all TMC staff. Job Type: Fixed term contract Contract length: 12 months Salary: $23.46 per hour Benefits: Dental care Extended health care Life insurance Vision care Schedule: 8 hour shift Expected start date: 2022-07-04