University of British Columbia
University of British Columbia (Okanagan campus), BC
Staff - Union Job Category BCGEU Okanagan Support Staff Job Profile BCGEU OK Salaried - Support Services Assistant I Job Title Administrative Assistant Department UBCO | Administrative Support | Library Compensation Range 3,826.00 - $4,389.00 CAD Monthly Posting End Date June 28, 2022 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateJob Description Summary This position is responsible for providing administrative support to the UBCO Library, including faculty, staff and student members. This position provides direct support to the Chief Librarian, two Associate Chief Librarians, and the Manager, Planning and Operations. This position maintains the confidential calendar of the Chief Librarian. This position will generate financial and human resource documentation for processing, as well as IT and Facilities work requests. Supports the hiring processes, from recruitment and onboarding through termination. Coordinates and maintains the Library Administration Office records. Coordinates the daily operations of the Commons building, including access to the Graduate Collegium and other grad spaces on campus. Supports library events and communications. Works with other members of the UBC Okanagan Library staff. Functions as part of the University of British Columbia (UBC) Okanagan library team, interacting with various departments on campus, attending meetings, workshops and training sessions as needed. This position exercises initiative and judgment to assess and respond to issues and to resolve administrative problems. Organizational Status This position reports to the Manager, Library Planning and Operations. Takes direction from the Chief Librarian and the Associate Chief Librarians. Works closely with and as a member of the Library Administration Team. This position interacts regularly with faculty members, staff and students on the Okanagan campus. Liaises regularly with colleagues in the College of Graduate Studies, Facilities Management, IT, Media and Classroom Services (including UBC, Studios, and Okanagan), Central Receiving and Mail Services, Finance Operations, Human Resources and other University departments, as well as a number of external suppliers. Works with all stakeholders in the Commons. Work Performed Provides direct support to the Chief Librarian, Associate Chief Librarians, and Manager, Planning and Operations
Maintains the confidential calendar of the Chief Librarian.
Coordinates and schedules appointments with senior campus leaders, donors, department members, other University members, students and the general public.
Works with administrators across campus, ensures appointment conflicts are minimized. Adjusts meetings as needed based on priority of issues. Maintains confidentiality of appointment materials.
Maintains the records for library leadership team meetings.
Provides administrative support at Library meetings as needed. Prepares agendas, takes minutes of meetings, transcribes and distributes minutes of meetings.
Provides administrative support to the UBCO Library:
Creates a positive and welcoming customer service environment.
Responds to routine queries, whether in person, email, voice mail or mail inquiries.
Generates and processes human resources documentation.
Coordinates and supports all student hires utilizing UBC systems (i.e. Workday, MS Teams, OneDrive). Enters approved job requisitions. Posts approved positions in UBC systems, and other locations as needed. Processes terminations as directed. Ensures employee documentation is completed and submitted in a timely manner.
Works collaboratively with supervisors and coordinators to ensure successful onboarding of student employees. Coordinates onboarding processes, including entering IT and Facilities requests. Liaises with new hires to meet their needs. Works with supervisors, coordinators and managers regarding orientation process.
Ensures access to required spaces, systems, technology and software. Works with IT and Facilities to ensure set-up is adequate and complete.
Assigns and requests access key cards (i.e. Salto) from the Security office, and issues access key cards to library employees as directed.
Supports new faculty, staff and student employees regarding University resources, Okanagan resources and maintaining the most up-to-date and relevant information to support integration into the Library.
Generates and processes financial documentation as needed.
Purchases supplies and materials using the department credit card, ensuring timely, cost-effective orders.
Primary support for Library events including staff events, donor events, informal and ad-hoc events, exhibitions and campus partnership events, small and large-scale functions and meetings including conferences and workshops. Works with various event stakeholders and committees, facilitators, presenters and attendees. Includes placing catering orders, and arranging travel, registrations and accommodation, working within UBC approved travel policies and procedures for reimbursement as appropriate. Collaborates continually with stakeholders on event logistics, provides advice and solutions for all aspects and problems when required.
Works with inventories of supplies, technology and software.
Places IT tickets for technology, software and training as needed, consulting with appropriate parties.
Supports Library communications by drafting and uploading materials to the Library website and social media channels. Updates and distributes promotional and informational materials for events using traditional communication tools (print signage and posters), and digital tools including digital signage, email, web sites, and social media tools such as MailChimp, Twitter, and Facebook.
Updates and maintains web based-content and online infrastructure for study room bookings (including room booking system).
Provides support to Library employees regarding various UBC systems (i.e. Workday, Confluence, MS Teams, OneDrive).
Provides primary support for the Library Administration Office records management.
Maintains an accurate and efficient electronic and paper filing system for the Library Administration office, including confidential financial and employee records, grievances, and disciplinary actions.
Manages the Library secure and complex electronic folder system (i.e. K drive), and security group matrix, ensuring appropriate people have access to confidential and sensitive information. Ensures the complex system is organized, following UBC Records Management Guidelines.
Manages the Library internal information distribution system (i.e. Confluence). Organizes folder systems. Works with supervisors, coordinators and managers to ensure content is available, current and accurate.
Manages Library online collaboration tools (i.e. MS Teams), cloud storage (i.e. OneDrive), network file storage (i.e. K drive), and mass email solutions (email distribution lists)..
Provides facilities and building operations’ support for the Commons.
Works closely with the College of Graduate Studies, issues access key cards for grad student access requests to the Graduate Collegium (COM 310) and other grad spaces on campus.
Responds to enquiries about the Commons spaces and services, via telephone, email, social media, and in-person.
Coordinates events and workshop bookings, ensuring the room and technology requirements are met. Supports events for external groups and coordinates logistics as required. Ensures space is reset after events.
Provides support for any public programs and events taking place in the Commons when requested. Attends functions, as required, to help clear students from the space at the appropriate time and in a respectful manner, assists with set up, registration and room reset after events.
Participates in assessment activities related to the Commons operations. This may include space and service reviews, and survey delivery.
Maintains inventory of furniture and capital items for the Commons building.
Coordinates facility repairs and custodial requests for the Commons. Submits IT, Facilities and Maintenance Requests. Liaises with Building Operations to schedule work at appropriate times to minimize disruptions to the students, faculty, staff and public.
Assists with the co-ordination of logistics for furniture movement in the Commons.
Conducts daily/weekly building walkabouts of the Commons. Places Maintenance Requests for necessary repairs to ensure that the space is kept in good operating condition.
Identifies custodial issues and concerns (e.g. unwanted garbage, dirty floors,) and enters the appropriate work order. Follows up to ensure concerns are handled in an appropriate manner.
Ensures building safety practices are followed. Calls Security to inform them of emergencies or urgent maintenance issues that need immediate attention to ensure these issues are handled promptly and in the appropriate manner.
Responds to students’ questions in the course of undertaking activities in the public areas.
Provides back-up coverage to other Administrative Assistants in the Library, including:
Supports building operations in the Library, as needed.
Provides human resources support for faculty and staff hiring competitions, and faculty relocations, as needed.
Provides back up support to the Salto Administrator during pre-determined, planned periods:
Processes key access work orders by closely monitoring on-line work order system, and issuing access key cards.
Answers front line inquiries for all staff, students, and contractors in regards to key access procedures and policies.
Monitors software and online peripherals daily to ensure that all locks and on-line hotspots are operational.
Identifies problem locks, or responds to reports of malfunctioning locks, and determining the best course of action and ensuring that all locks and doors are fully functional and repaired promptly.
Submits the necessary work orders to contracted locksmith and working closely with such contractor to ensure the timely repair of all electronic locks.
Programs locks and hotspots.
Assists in the maintenance of the salto database.
Assists in maintaining accurate key plans.
Performs other duties as required. Consequence of Error/Judgement This position is expected to perform professionally and make proper and sound decisions, while exercising a high degree of confidentiality, diplomacy, tact and accuracy. This position has access to a wide range of confidential information which is governed by the Freedom of Information and Protection of Privacy Act (FIPPA), including sensitive faculty and student records. This position must make informed decisions regarding the release of any information as errors in judgement would have a direct impact on faculty records and student academic records. Employee regularly works under pressure to meet deadlines with a maximum number of interruptions, and must exercise judgement in establishing priorities and carrying work through to completion in a timely manner. Judgement is exercised routinely on matters of spending for events and supplies, booking approvals, Salto access and financial reimbursements. Attention to detail and the development of effective tracking systems for building access and financial tracking is essential, as inaccurate or incorrect/insufficient information could negatively impact faculty, staff and student access and have security and financial implications for the Library and the University.Supervision Received Reports to the Manager, Library Planning and Operations. Will take direction from the Chief Librarian, and Associate Chief Librarians. This position works autonomously and is expected to take initiative, perform duties and assignments independently with minimum supervision. Must be able to work independently with responsibility for accuracy of their work. Will seek clarification and guidance when role, duties or priorities are unclear. Work is not checked on a day-to-day basis. Supervision Given The position is not responsible for the supervision of others. Minimum Qualifications
High School graduation plus two years of post-secondary education with formal training/instruction in administrative practices; over four years of related experience is required, or an equivalent combination of education and experience.
Preferred Qualifications
Experience in design software (i.e. Adobe Creative Suite) and financial systems preferred.
Experience in using desktop publishing software and as well as using the WordPress Content Management System.
Experience working with website maintenance and drafting informational and promotional materials for distribution would be an asset. Financial, analytical and budgetary skills are an asset.
Experience with UBC systems would be an asset.
Knowledge of University policies and procedures, as well as academic culture, would be an asset.
Knowledge of library policies and procedures would be an asset.
Demonstrated customer service delivery skills.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Demonstrated ability to work calmly under pressure of critical deadlines or heavy volumes during peak periods in a team environment.
Demonstrated ability to meet deadlines while being professional and helpful.
Demonstrated effective interpersonal skills, with the ability to exercise tact and discretion when handling sensitive and/or confidential matters, or when dealing with faculty, staff, students, external contractors and the general public.
Ability to exercise good judgment and diplomacy.
Ability to multi-task and prioritize. Strong organizational skills.
Ability to work both independently and within a team environment.
Proven ability to work effectively with all levels of University personnel.
Thorough knowledge of Microsoft products and ability to quickly adapt to new specialized software programs or new technology.
Effective oral and written communication with accuracy and attention to detail.
Ability to understand and apply records management policies, procedures and instructions with consistency.
Ability to compose correspondence using Business language.
Ability to apply previously learned concepts to new situations and/or systems.
Ability to operate a normal range of office equipment.
Ability to work flexible hours, including evenings and weekends.
Jun 22, 2022
FEATURED
SPONSORED
Full time
Staff - Union Job Category BCGEU Okanagan Support Staff Job Profile BCGEU OK Salaried - Support Services Assistant I Job Title Administrative Assistant Department UBCO | Administrative Support | Library Compensation Range 3,826.00 - $4,389.00 CAD Monthly Posting End Date June 28, 2022 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.Job End DateJob Description Summary This position is responsible for providing administrative support to the UBCO Library, including faculty, staff and student members. This position provides direct support to the Chief Librarian, two Associate Chief Librarians, and the Manager, Planning and Operations. This position maintains the confidential calendar of the Chief Librarian. This position will generate financial and human resource documentation for processing, as well as IT and Facilities work requests. Supports the hiring processes, from recruitment and onboarding through termination. Coordinates and maintains the Library Administration Office records. Coordinates the daily operations of the Commons building, including access to the Graduate Collegium and other grad spaces on campus. Supports library events and communications. Works with other members of the UBC Okanagan Library staff. Functions as part of the University of British Columbia (UBC) Okanagan library team, interacting with various departments on campus, attending meetings, workshops and training sessions as needed. This position exercises initiative and judgment to assess and respond to issues and to resolve administrative problems. Organizational Status This position reports to the Manager, Library Planning and Operations. Takes direction from the Chief Librarian and the Associate Chief Librarians. Works closely with and as a member of the Library Administration Team. This position interacts regularly with faculty members, staff and students on the Okanagan campus. Liaises regularly with colleagues in the College of Graduate Studies, Facilities Management, IT, Media and Classroom Services (including UBC, Studios, and Okanagan), Central Receiving and Mail Services, Finance Operations, Human Resources and other University departments, as well as a number of external suppliers. Works with all stakeholders in the Commons. Work Performed Provides direct support to the Chief Librarian, Associate Chief Librarians, and Manager, Planning and Operations
Maintains the confidential calendar of the Chief Librarian.
Coordinates and schedules appointments with senior campus leaders, donors, department members, other University members, students and the general public.
Works with administrators across campus, ensures appointment conflicts are minimized. Adjusts meetings as needed based on priority of issues. Maintains confidentiality of appointment materials.
Maintains the records for library leadership team meetings.
Provides administrative support at Library meetings as needed. Prepares agendas, takes minutes of meetings, transcribes and distributes minutes of meetings.
Provides administrative support to the UBCO Library:
Creates a positive and welcoming customer service environment.
Responds to routine queries, whether in person, email, voice mail or mail inquiries.
Generates and processes human resources documentation.
Coordinates and supports all student hires utilizing UBC systems (i.e. Workday, MS Teams, OneDrive). Enters approved job requisitions. Posts approved positions in UBC systems, and other locations as needed. Processes terminations as directed. Ensures employee documentation is completed and submitted in a timely manner.
Works collaboratively with supervisors and coordinators to ensure successful onboarding of student employees. Coordinates onboarding processes, including entering IT and Facilities requests. Liaises with new hires to meet their needs. Works with supervisors, coordinators and managers regarding orientation process.
Ensures access to required spaces, systems, technology and software. Works with IT and Facilities to ensure set-up is adequate and complete.
Assigns and requests access key cards (i.e. Salto) from the Security office, and issues access key cards to library employees as directed.
Supports new faculty, staff and student employees regarding University resources, Okanagan resources and maintaining the most up-to-date and relevant information to support integration into the Library.
Generates and processes financial documentation as needed.
Purchases supplies and materials using the department credit card, ensuring timely, cost-effective orders.
Primary support for Library events including staff events, donor events, informal and ad-hoc events, exhibitions and campus partnership events, small and large-scale functions and meetings including conferences and workshops. Works with various event stakeholders and committees, facilitators, presenters and attendees. Includes placing catering orders, and arranging travel, registrations and accommodation, working within UBC approved travel policies and procedures for reimbursement as appropriate. Collaborates continually with stakeholders on event logistics, provides advice and solutions for all aspects and problems when required.
Works with inventories of supplies, technology and software.
Places IT tickets for technology, software and training as needed, consulting with appropriate parties.
Supports Library communications by drafting and uploading materials to the Library website and social media channels. Updates and distributes promotional and informational materials for events using traditional communication tools (print signage and posters), and digital tools including digital signage, email, web sites, and social media tools such as MailChimp, Twitter, and Facebook.
Updates and maintains web based-content and online infrastructure for study room bookings (including room booking system).
Provides support to Library employees regarding various UBC systems (i.e. Workday, Confluence, MS Teams, OneDrive).
Provides primary support for the Library Administration Office records management.
Maintains an accurate and efficient electronic and paper filing system for the Library Administration office, including confidential financial and employee records, grievances, and disciplinary actions.
Manages the Library secure and complex electronic folder system (i.e. K drive), and security group matrix, ensuring appropriate people have access to confidential and sensitive information. Ensures the complex system is organized, following UBC Records Management Guidelines.
Manages the Library internal information distribution system (i.e. Confluence). Organizes folder systems. Works with supervisors, coordinators and managers to ensure content is available, current and accurate.
Manages Library online collaboration tools (i.e. MS Teams), cloud storage (i.e. OneDrive), network file storage (i.e. K drive), and mass email solutions (email distribution lists)..
Provides facilities and building operations’ support for the Commons.
Works closely with the College of Graduate Studies, issues access key cards for grad student access requests to the Graduate Collegium (COM 310) and other grad spaces on campus.
Responds to enquiries about the Commons spaces and services, via telephone, email, social media, and in-person.
Coordinates events and workshop bookings, ensuring the room and technology requirements are met. Supports events for external groups and coordinates logistics as required. Ensures space is reset after events.
Provides support for any public programs and events taking place in the Commons when requested. Attends functions, as required, to help clear students from the space at the appropriate time and in a respectful manner, assists with set up, registration and room reset after events.
Participates in assessment activities related to the Commons operations. This may include space and service reviews, and survey delivery.
Maintains inventory of furniture and capital items for the Commons building.
Coordinates facility repairs and custodial requests for the Commons. Submits IT, Facilities and Maintenance Requests. Liaises with Building Operations to schedule work at appropriate times to minimize disruptions to the students, faculty, staff and public.
Assists with the co-ordination of logistics for furniture movement in the Commons.
Conducts daily/weekly building walkabouts of the Commons. Places Maintenance Requests for necessary repairs to ensure that the space is kept in good operating condition.
Identifies custodial issues and concerns (e.g. unwanted garbage, dirty floors,) and enters the appropriate work order. Follows up to ensure concerns are handled in an appropriate manner.
Ensures building safety practices are followed. Calls Security to inform them of emergencies or urgent maintenance issues that need immediate attention to ensure these issues are handled promptly and in the appropriate manner.
Responds to students’ questions in the course of undertaking activities in the public areas.
Provides back-up coverage to other Administrative Assistants in the Library, including:
Supports building operations in the Library, as needed.
Provides human resources support for faculty and staff hiring competitions, and faculty relocations, as needed.
Provides back up support to the Salto Administrator during pre-determined, planned periods:
Processes key access work orders by closely monitoring on-line work order system, and issuing access key cards.
Answers front line inquiries for all staff, students, and contractors in regards to key access procedures and policies.
Monitors software and online peripherals daily to ensure that all locks and on-line hotspots are operational.
Identifies problem locks, or responds to reports of malfunctioning locks, and determining the best course of action and ensuring that all locks and doors are fully functional and repaired promptly.
Submits the necessary work orders to contracted locksmith and working closely with such contractor to ensure the timely repair of all electronic locks.
Programs locks and hotspots.
Assists in the maintenance of the salto database.
Assists in maintaining accurate key plans.
Performs other duties as required. Consequence of Error/Judgement This position is expected to perform professionally and make proper and sound decisions, while exercising a high degree of confidentiality, diplomacy, tact and accuracy. This position has access to a wide range of confidential information which is governed by the Freedom of Information and Protection of Privacy Act (FIPPA), including sensitive faculty and student records. This position must make informed decisions regarding the release of any information as errors in judgement would have a direct impact on faculty records and student academic records. Employee regularly works under pressure to meet deadlines with a maximum number of interruptions, and must exercise judgement in establishing priorities and carrying work through to completion in a timely manner. Judgement is exercised routinely on matters of spending for events and supplies, booking approvals, Salto access and financial reimbursements. Attention to detail and the development of effective tracking systems for building access and financial tracking is essential, as inaccurate or incorrect/insufficient information could negatively impact faculty, staff and student access and have security and financial implications for the Library and the University.Supervision Received Reports to the Manager, Library Planning and Operations. Will take direction from the Chief Librarian, and Associate Chief Librarians. This position works autonomously and is expected to take initiative, perform duties and assignments independently with minimum supervision. Must be able to work independently with responsibility for accuracy of their work. Will seek clarification and guidance when role, duties or priorities are unclear. Work is not checked on a day-to-day basis. Supervision Given The position is not responsible for the supervision of others. Minimum Qualifications
High School graduation plus two years of post-secondary education with formal training/instruction in administrative practices; over four years of related experience is required, or an equivalent combination of education and experience.
Preferred Qualifications
Experience in design software (i.e. Adobe Creative Suite) and financial systems preferred.
Experience in using desktop publishing software and as well as using the WordPress Content Management System.
Experience working with website maintenance and drafting informational and promotional materials for distribution would be an asset. Financial, analytical and budgetary skills are an asset.
Experience with UBC systems would be an asset.
Knowledge of University policies and procedures, as well as academic culture, would be an asset.
Knowledge of library policies and procedures would be an asset.
Demonstrated customer service delivery skills.
Ability to deal with a diversity of people in a calm, courteous, and effective manner.
Demonstrated ability to work calmly under pressure of critical deadlines or heavy volumes during peak periods in a team environment.
Demonstrated ability to meet deadlines while being professional and helpful.
Demonstrated effective interpersonal skills, with the ability to exercise tact and discretion when handling sensitive and/or confidential matters, or when dealing with faculty, staff, students, external contractors and the general public.
Ability to exercise good judgment and diplomacy.
Ability to multi-task and prioritize. Strong organizational skills.
Ability to work both independently and within a team environment.
Proven ability to work effectively with all levels of University personnel.
Thorough knowledge of Microsoft products and ability to quickly adapt to new specialized software programs or new technology.
Effective oral and written communication with accuracy and attention to detail.
Ability to understand and apply records management policies, procedures and instructions with consistency.
Ability to compose correspondence using Business language.
Ability to apply previously learned concepts to new situations and/or systems.
Ability to operate a normal range of office equipment.
Ability to work flexible hours, including evenings and weekends.
Timeless Pictures Inc.
Burnaby, BC
We are a fast-paced dynamic film production company that prides itself on its culture of being casual, supportive and fun. If you’re looking for a position that is both professional and challenging while being energetic and enjoyable, this might be the right fit for you.
Overview and Responsibilities
Managing and overseeing all office functions in a production office for a fast-growing production company. We are looking for someone who is highly organized, energetic and enjoys the administrative challenge of supporting an entrepreneurial business. The ideal candidate has experience in the film and television industry or has a background in business administration.
The new Office Administrator is a proactive problem-solver who wants to be part of a growing and exciting group of people. You will be dealing with a multitude of departments and turnover with each film, so people skills and friendly disposition are a huge asset.
You may be required to work various hours depending on the needs of the industry or juggle multiple tasks at once so flexibility is a must. Do NOT apply to this job if you don’t live in BC and or do not have a license/car.
Responsibilities
Managing the office needs of multiple projects simultaneously in a production office and warehouse while maintaining composure and having a problem-solving attitude.
Organizing the in and out flow/schedule of each production as it pertains to space allocation, supplies and resources while overseeing general day to day operations juggling the needs of multiple high demand departments.
Creating and maintaining a full organizational contact, accounts, and digital operations guide as well as creating standardized templates for operational forms.
Designing and implementing office/warehouse inventory systems, establishing office standards and procedures, and making necessary adjustments in a constantly changing workspace.
High attention to detail and follow-through on all items involving operations.
Vigilant on ways to improve the efficiency and effectiveness of office operations.
Correspondence with building manager regarding daily operations and needs as well as any necessary tenant improvements or building operations.
Maintaining and managing ongoing submissions to our coverage readers, including finding, and hiring new readers as needed.
Insuring office fobs, keys, parking passes and inventory is accounted for and assigned.
Additional tasks as required (I.e up-keeping office phones, arranging shipping/couriers, weekly pick up of mail from our other office.
Basic Qualifications
Must have a license allowing to drive in BC, car and laptop.
1+ years of Film industry or production office experience is preferred.
Previous business administration experience is an asset.
Strong organization, time, and project management skills.
Self-starter with the ability to multi-task, prioritize multiple projects and work proactively in a deadline-oriented environment.
Excellent written, verbal, and interpersonal skills.
Flexibility and attention to detail, including in a high demand, high stress environment.
A proactive approach to problem-solving with sound decision-making skills.
Proficient in Google Suite apps (Calendar, Drive, Docs, Forms, Gmail, Sheets, Slides), Microsoft (Outlook, Word, Excel, PowerPoint), Mac Suite, and Airtable.
Ability to interact comfortably and confidently with all levels of staff in a dynamic environment.
Ability to work overtime as required.
If you feel that your skills, experience and personality would be well suited to this roll we look forward to hearing from you!
Job Type: Full-time
Salary: From $1,100.00 per week
Schedule:
8 hour shift
Ability to commute/relocate:
Burnaby, BC: reliably commute or plan to relocate before starting work (required)
Experience:
Film Industry/Production: 1 year (preferred)
Jun 22, 2022
FEATURED
SPONSORED
Full time
We are a fast-paced dynamic film production company that prides itself on its culture of being casual, supportive and fun. If you’re looking for a position that is both professional and challenging while being energetic and enjoyable, this might be the right fit for you.
Overview and Responsibilities
Managing and overseeing all office functions in a production office for a fast-growing production company. We are looking for someone who is highly organized, energetic and enjoys the administrative challenge of supporting an entrepreneurial business. The ideal candidate has experience in the film and television industry or has a background in business administration.
The new Office Administrator is a proactive problem-solver who wants to be part of a growing and exciting group of people. You will be dealing with a multitude of departments and turnover with each film, so people skills and friendly disposition are a huge asset.
You may be required to work various hours depending on the needs of the industry or juggle multiple tasks at once so flexibility is a must. Do NOT apply to this job if you don’t live in BC and or do not have a license/car.
Responsibilities
Managing the office needs of multiple projects simultaneously in a production office and warehouse while maintaining composure and having a problem-solving attitude.
Organizing the in and out flow/schedule of each production as it pertains to space allocation, supplies and resources while overseeing general day to day operations juggling the needs of multiple high demand departments.
Creating and maintaining a full organizational contact, accounts, and digital operations guide as well as creating standardized templates for operational forms.
Designing and implementing office/warehouse inventory systems, establishing office standards and procedures, and making necessary adjustments in a constantly changing workspace.
High attention to detail and follow-through on all items involving operations.
Vigilant on ways to improve the efficiency and effectiveness of office operations.
Correspondence with building manager regarding daily operations and needs as well as any necessary tenant improvements or building operations.
Maintaining and managing ongoing submissions to our coverage readers, including finding, and hiring new readers as needed.
Insuring office fobs, keys, parking passes and inventory is accounted for and assigned.
Additional tasks as required (I.e up-keeping office phones, arranging shipping/couriers, weekly pick up of mail from our other office.
Basic Qualifications
Must have a license allowing to drive in BC, car and laptop.
1+ years of Film industry or production office experience is preferred.
Previous business administration experience is an asset.
Strong organization, time, and project management skills.
Self-starter with the ability to multi-task, prioritize multiple projects and work proactively in a deadline-oriented environment.
Excellent written, verbal, and interpersonal skills.
Flexibility and attention to detail, including in a high demand, high stress environment.
A proactive approach to problem-solving with sound decision-making skills.
Proficient in Google Suite apps (Calendar, Drive, Docs, Forms, Gmail, Sheets, Slides), Microsoft (Outlook, Word, Excel, PowerPoint), Mac Suite, and Airtable.
Ability to interact comfortably and confidently with all levels of staff in a dynamic environment.
Ability to work overtime as required.
If you feel that your skills, experience and personality would be well suited to this roll we look forward to hearing from you!
Job Type: Full-time
Salary: From $1,100.00 per week
Schedule:
8 hour shift
Ability to commute/relocate:
Burnaby, BC: reliably commute or plan to relocate before starting work (required)
Experience:
Film Industry/Production: 1 year (preferred)
Government of Alberta
Government of Alberta
Job Requisition ID: 30769
Ministry: Children's Services
Location: North Region, Edmonton Region, Central Region, Calgary Region, South Region
Full or Part-Time: Full-Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Regular and Temporary Positions
Scope: Open Competition
Closing Date: December 9, 2022
Classification: Human Services Worker 3
About Us
Build a career with Children's Services! We offer employee supports, career growth, competitive salaries, and comprehensive benefit packages!
The Alberta Public Service provides a comprehensive total compensation package. For more information and to calculate your potential total compensation, visit
MyChoice Benefits - Alberta Blue Cross -
Pension plans: Public Service Pension Plan (PSPP) –
Additional benefits and perks available for those interested in living and working North of the 55th Parallel:
Curious about joining the Alberta Public Service?
Role
Are you looking to start your professional career in Child Intervention? Choosing the path as a Child Intervention (CI) Practitioner will provide you opportunities for a career that focuses on child safety, child well-being, family and community support, and permanency. Children’s Services is committed to ongoing improvement and pursuit of excellence in services to infants, children, youth and families. In this role, you will apply your related education and gain experiential learning in Child Intervention (CI) Practice.
The CI Practitioner – Entry Level is a developmental position that sets you on a meaningful career journey within Children’s Services. Working in collaboration with a team of CI professionals, you will further develop your knowledge and skills as you work toward becoming a fully delegated Child Intervention Practitioner. You will gain confidence in your ability to work collaboratively with families and community partners in the creation of safe environments, and identify safety and risk factors within communities and homes. You will strengthen your understanding of the fundamental components in casework, including: family dynamics, trauma-informed practice, harm reduction, Signs of Safety, life-long connections, and encouraging families to have input into decisions that affect their lives.
The CI Practitioner will recognize the importance of working collaboratively with First Nations, Metis and Inuit communities, and have a working knowledge around the Truth and Reconciliation Commission calls to action. They also understand the importance of child and family involvement, connection, and collaboration to a large array of other cultures and communities.
Through a robust learning plan, you will develop and continue to evolve your casework practice. Upon successful evaluation, you will transition to a Delegated CI Practitioner at a higher classification.
The Ministry of Children’s Services has multiple Child Intervention Practitioner – Entry Level job opportunities across the province of Alberta, with the intention of filling current and future vacancies.
Qualifications
A degree or diploma in Social Work with no experience is required, or an equivalency as described below.
Equivalencies:
Related university degree (BA Child Studies/Child & Youth Care, BA Education, Bachelor of Health Sciences, Bachelor of Human Services, BA/BSc Psychology, BA Sociology, Bachelor of Community Rehab, BSc. Family Studies/Human Ecology, BA Early Child Development) and 1 year of related experience.
Or a related diploma (Addictions/Counseling, Child and Youth Care, Human Services) and 2 years of related experience;
Or a related certificate and 3 years of related experience
Related experience for equivalencies: Case management and planning in a child intervention setting; crisis intervention and protection work; foster care; family preservation and family support; counseling youth; youth corrections work; Child Care Program development (Teacher, Teacher Aide, Psychologist); as well as experience and understanding of Indigenous peoples, various cultures, community connections, and socially inclusive environments.
CI Practitioners must also demonstrate effective and concise written communication skills, using professional and inclusive vocabulary. Reports and written notes may be shared with senior leadership in the Ministry.
APS Competencies
To be successful in this role you will need to demonstrate the following competencies:
Creative Problem Solving: Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.
Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
Drive for Results: Demonstrates ability to gather, integrate and interpret complex information sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives. Excellent analytical, assessment and critical judgement skills.
Building Collaborative Environments: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community, and other Government ministries/agencies to meet client and ministry goals and objectives.
Developing Networks: Ability to interact positively, build relationships and work effectively with others.
Develop Self and Others: Ability to invest in the development of long-term capability of yourself and others.
The link below will assist you with understanding competencies:
Salary
$2,255.61 to $2,907.15 bi-weekly ($58,871 - $75,876/ year)
Notes
Hours of Work Monday to Friday 8:15 am to 4:30 pm (36.25 hours per week (full-time)).
Locations Children’s Services serves communities in 5 regions across the Province:
North Region Includes Edson, Hinton, Whitecourt, Athabasca, Westlock, Barrhead, LacLaBiche, St. Paul, Vegreville, Bonnyville, Cold Lake, Slave Lake, Grand Cache, Grade Prairie, Peace River, High Prairie, High Level, Fairview, and Valleyview.
Edmonton Region Includes Edmonton, Fort Saskatchewan, Spruce Grove, St. Albert, Sherwood Park, Stony Plain, Leduc, Enoch, and Metis Settlements.
Central Region Includes Lloydminster, Wainwright, Camrose, Wetaskiwin, Drayton Valley, Rocky Mountain House, Red Deer, Stettler, Drumheller, and Olds.
Calgary Region Includes Calgary, High River, Airdrie, and Strathmore
South Region Includes Lethbridge, Medicine Hat, Blairmore, Taber, Brooks, and Fort MacLeod.
Travel Travel will be required in the CI Practitioner – Entry Level role; therefore, final candidates for this position will be asked to provide a current 5 year Commercial Driver Abstract. Employees may also be required to use their own vehicles when government fleet vehicles are not available.
Pre-Employment Requirements
As part of the application process, you are required to complete and satisfactorily qualify on:
Written evaluation and assessment,
Professional and/or academic reference checks,
Criminal Record Check with Vulnerable Sector,
Intervention Record Check,
Alberta College of Social Workers Registration (if applicable), and
Provide a current 5 year Commercial Driver Abstract
Initial costs associated with obtaining the above requirements are the responsibility of the applicants.
Not providing or completing any of the above requirements will result in a delay of your application proceeding further. Any documents recently completed (Criminal Record Check, ACSW Registration, Reference Lists) can be uploaded to your candidate profile for easy access by the hiring panel.
Other Information:
If you completed a practicum placement with Children’s Services, please include your practicum supervisor/manager as part of your reference.
Candidate screening and interviews will be taking place periodically throughout the job posting. Interviews will be taking place virtually, and accommodations may be made if requested. Successful candidates may be offered permanent or temporary positions in their preferred region.
Information Sessions:
For further information about the Child Intervention Practitioner – Entry Level position; perks about working in our rural locations or the North; details about this competition; or general questions about working for the Government of Alberta, please join us for our Open House virtual information sessions. You will have access to our Talent Acquisition professionals and Managers/Professionals with Child Intervention. Dates and times to be added shortly. Follow the link below which will be active on the date of the session.
Open House #1: July 2022; TBD Open House #2: September 2022; TBD Open House #3: November 2022; TBD
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,
Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.
Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.
Resources for applicants:
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please email CS-CIP-Recruitment@gov.ab.ca. We will contact you to assist you in completing your online application.
If this competition is closed as per the closing date noted above, please continue to check
Jul 06, 2022
FEATURED
SPONSORED
Full time
Job Requisition ID: 30769
Ministry: Children's Services
Location: North Region, Edmonton Region, Central Region, Calgary Region, South Region
Full or Part-Time: Full-Time
Hours of Work: 36.25 hours per week
Regular/Temporary: Regular and Temporary Positions
Scope: Open Competition
Closing Date: December 9, 2022
Classification: Human Services Worker 3
About Us
Build a career with Children's Services! We offer employee supports, career growth, competitive salaries, and comprehensive benefit packages!
The Alberta Public Service provides a comprehensive total compensation package. For more information and to calculate your potential total compensation, visit
MyChoice Benefits - Alberta Blue Cross -
Pension plans: Public Service Pension Plan (PSPP) –
Additional benefits and perks available for those interested in living and working North of the 55th Parallel:
Curious about joining the Alberta Public Service?
Role
Are you looking to start your professional career in Child Intervention? Choosing the path as a Child Intervention (CI) Practitioner will provide you opportunities for a career that focuses on child safety, child well-being, family and community support, and permanency. Children’s Services is committed to ongoing improvement and pursuit of excellence in services to infants, children, youth and families. In this role, you will apply your related education and gain experiential learning in Child Intervention (CI) Practice.
The CI Practitioner – Entry Level is a developmental position that sets you on a meaningful career journey within Children’s Services. Working in collaboration with a team of CI professionals, you will further develop your knowledge and skills as you work toward becoming a fully delegated Child Intervention Practitioner. You will gain confidence in your ability to work collaboratively with families and community partners in the creation of safe environments, and identify safety and risk factors within communities and homes. You will strengthen your understanding of the fundamental components in casework, including: family dynamics, trauma-informed practice, harm reduction, Signs of Safety, life-long connections, and encouraging families to have input into decisions that affect their lives.
The CI Practitioner will recognize the importance of working collaboratively with First Nations, Metis and Inuit communities, and have a working knowledge around the Truth and Reconciliation Commission calls to action. They also understand the importance of child and family involvement, connection, and collaboration to a large array of other cultures and communities.
Through a robust learning plan, you will develop and continue to evolve your casework practice. Upon successful evaluation, you will transition to a Delegated CI Practitioner at a higher classification.
The Ministry of Children’s Services has multiple Child Intervention Practitioner – Entry Level job opportunities across the province of Alberta, with the intention of filling current and future vacancies.
Qualifications
A degree or diploma in Social Work with no experience is required, or an equivalency as described below.
Equivalencies:
Related university degree (BA Child Studies/Child & Youth Care, BA Education, Bachelor of Health Sciences, Bachelor of Human Services, BA/BSc Psychology, BA Sociology, Bachelor of Community Rehab, BSc. Family Studies/Human Ecology, BA Early Child Development) and 1 year of related experience.
Or a related diploma (Addictions/Counseling, Child and Youth Care, Human Services) and 2 years of related experience;
Or a related certificate and 3 years of related experience
Related experience for equivalencies: Case management and planning in a child intervention setting; crisis intervention and protection work; foster care; family preservation and family support; counseling youth; youth corrections work; Child Care Program development (Teacher, Teacher Aide, Psychologist); as well as experience and understanding of Indigenous peoples, various cultures, community connections, and socially inclusive environments.
CI Practitioners must also demonstrate effective and concise written communication skills, using professional and inclusive vocabulary. Reports and written notes may be shared with senior leadership in the Ministry.
APS Competencies
To be successful in this role you will need to demonstrate the following competencies:
Creative Problem Solving: Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.
Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
Drive for Results: Demonstrates ability to gather, integrate and interpret complex information sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives. Excellent analytical, assessment and critical judgement skills.
Building Collaborative Environments: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community, and other Government ministries/agencies to meet client and ministry goals and objectives.
Developing Networks: Ability to interact positively, build relationships and work effectively with others.
Develop Self and Others: Ability to invest in the development of long-term capability of yourself and others.
The link below will assist you with understanding competencies:
Salary
$2,255.61 to $2,907.15 bi-weekly ($58,871 - $75,876/ year)
Notes
Hours of Work Monday to Friday 8:15 am to 4:30 pm (36.25 hours per week (full-time)).
Locations Children’s Services serves communities in 5 regions across the Province:
North Region Includes Edson, Hinton, Whitecourt, Athabasca, Westlock, Barrhead, LacLaBiche, St. Paul, Vegreville, Bonnyville, Cold Lake, Slave Lake, Grand Cache, Grade Prairie, Peace River, High Prairie, High Level, Fairview, and Valleyview.
Edmonton Region Includes Edmonton, Fort Saskatchewan, Spruce Grove, St. Albert, Sherwood Park, Stony Plain, Leduc, Enoch, and Metis Settlements.
Central Region Includes Lloydminster, Wainwright, Camrose, Wetaskiwin, Drayton Valley, Rocky Mountain House, Red Deer, Stettler, Drumheller, and Olds.
Calgary Region Includes Calgary, High River, Airdrie, and Strathmore
South Region Includes Lethbridge, Medicine Hat, Blairmore, Taber, Brooks, and Fort MacLeod.
Travel Travel will be required in the CI Practitioner – Entry Level role; therefore, final candidates for this position will be asked to provide a current 5 year Commercial Driver Abstract. Employees may also be required to use their own vehicles when government fleet vehicles are not available.
Pre-Employment Requirements
As part of the application process, you are required to complete and satisfactorily qualify on:
Written evaluation and assessment,
Professional and/or academic reference checks,
Criminal Record Check with Vulnerable Sector,
Intervention Record Check,
Alberta College of Social Workers Registration (if applicable), and
Provide a current 5 year Commercial Driver Abstract
Initial costs associated with obtaining the above requirements are the responsibility of the applicants.
Not providing or completing any of the above requirements will result in a delay of your application proceeding further. Any documents recently completed (Criminal Record Check, ACSW Registration, Reference Lists) can be uploaded to your candidate profile for easy access by the hiring panel.
Other Information:
If you completed a practicum placement with Children’s Services, please include your practicum supervisor/manager as part of your reference.
Candidate screening and interviews will be taking place periodically throughout the job posting. Interviews will be taking place virtually, and accommodations may be made if requested. Successful candidates may be offered permanent or temporary positions in their preferred region.
Information Sessions:
For further information about the Child Intervention Practitioner – Entry Level position; perks about working in our rural locations or the North; details about this competition; or general questions about working for the Government of Alberta, please join us for our Open House virtual information sessions. You will have access to our Talent Acquisition professionals and Managers/Professionals with Child Intervention. Dates and times to be added shortly. Follow the link below which will be active on the date of the session.
Open House #1: July 2022; TBD Open House #2: September 2022; TBD Open House #3: November 2022; TBD
How To Apply
If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system,
Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.
Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.
Resources for applicants:
It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please email CS-CIP-Recruitment@gov.ab.ca. We will contact you to assist you in completing your online application.
If this competition is closed as per the closing date noted above, please continue to check
