Province of Nova Scotia
Halifax, NS
Halifax, NS
Jun 15, 2022
FEATURED
SPONSORED
Full time
Department: Labour, Skills and Immigration
Location: HALIFAX
Type of Employment: Permanent
Union Status: Exclusion - Non Union - NSPG
Closing Date: 6/24/2022 (Applications are accepted until 11:59 PM Atlantic Time)
Valuing Diversity
At Labour, Skills and Immigration (LSI) we don't just accept difference - we celebrate a supportive culture of diversity, inclusion, and belonging.
We work hard to create an environment where different perspectives and experiences are valued.
We are committed to helping diverse talent thrive. We encourage applications from those that equally values diversity.
About Us
The Department of Labour, Skills & Immigration (LSI) works as a trusted partner to help people live, learn and work to their highest potential in vibrant businesses and communities across Nova Scotia.
We have a staff of more than 500 employees working from offices throughout Nova Scotia. Together we are responsible for safety, labour standards, apprenticeship, immigration and population growth, and many other facets of everyday life.
The Corporate Policy and Services Branch of the Department of Labour Skills & Immigration (LSI) is the department’s primary link with broader government. The Branch helps ensure the department aligns with and adheres to government policies, priorities, and processes, and in turn supports government decision-making.
About Our Opportunity
As the Executive Assistant, you will work in the Corporate Policy and Services Branch and provide a variety of complex administrative support and office management duties including organizing, prioritizing, tracking, assigning/routing of work to other branch administrative staff and providing services which require a high degree of confidentiality, discretion, independence and considerable initiative, and judgement of action for the Executive Director, Directors and other senior branch staff. The Executive Assistant is also the primary back up to the department’s Correspondence Coordinator.
The Executive Assistant requires knowledge of all aspects of the branch and the Department and liaises with all levels of government and the public on issues; tracks and organizes agendas and materials; prepares reports and documents; and coordinates internal and external stakeholder meetings.
Primary Accountabilities
Manages efficiently and effectively the daily operations of the office of the Executive Director and works closely with the Manager, Corporate Branch Operations,
Assesses and assigns priority to Executive Director’s mail and e-mail, redirecting and/or answering as appropriate,
Manages the Executive Director’s electronic calendar using sound judgement,
Composes/formats correspondence, reports, legal documents, organizational charts,
Coordinates, researches, compiles, summarizes and consolidates information into various databases, narrative reports and presentation forms, using spreadsheets, databases and graphics,
Acts as administrative liaison with other offices, coordinates and expedites divisional workflow between the Executive Director’s office and across the divisions and branches.
Maintains a bring forward and tracking system, along with a filing system
Provides administrative and logistical support for meetings, manages facility/space arrangement, travel, catering, serves as first point of contact,
Organizes agendas and materials for Executive Leadership Team meetings,
Primary back up to Correspondence Coordinator responsible for correspondence and Freedom of Information and Protection of Privacy (FOIPOP),
Orders and receives goods and processes invoices for payment.
Qualifications and Experience
This may be the right opportunity for you if you have completed a 1-year business/administration course plus have 3 years related experience in an administrative capacity or the equivalent combination of training and experience.
You will have regular contact with senior management and staff of department, and other departments and agencies of the Nova Scotia Government. Daily contact and teamwork with Associate Deputy Minister, Deputy Minister and Minister office staff; and management staff who report to the Executive Director to assist in the resolution of inquiries, complaints, correspondence and requests for information. You will have a high degree of professionalism, tact, and a high level of confidentiality and sensitivity to the needs and requirements of senior staff. You have a good knowledge of government processes, procedures and practices.
Attention to detail and a high level of accuracy in your work is essential, you have exceptional typing, proofreading, and grammar skills. Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel) and efficient office management practices. You value excellence in client-service, you are creative and have demonstrated problem solving ability and enjoy working with people. You apply the concepts of equity, diversity, and inclusive practice to all areas of your work.
Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized test, oral presentation, interview and reference checks.
Equivalency
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits
Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.
Working Conditions
Most of your time is spent in a comfortable office setting and you will have access to a Flex Work Program.
You may occasionally be required to move/lift light objects such as office supplies, equipment, files and file boxes.
You will have daily contact with departmental staff, senior management, the public, various Government Departments as well as other local Agencies and Institutions.
Additional Information
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace: our Employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies.
Countless career paths for Nova Scotians.
Department specific flexible working schedules.
Pay Grade: EC 05
Salary Range: $1,820.12 - $2,275.14 Bi-Weekly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Current government employees may access this posting through the link below:
Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.